In case of hardship, extension will be granted only for 1-2 years by Controller of Examinations and notified by Controller of Examination
|Phase II||Synopsis Writing||Synopsis Write upApproval of Research proposal from Board of Studies, Faculty Board, Advanced Research Studies and Board||6-9 Months|
|Phase II||Research work and thesis write up||Research WorkThesis Write up and submission to Directorate of Research and Controller of Examination||2-3 Years|
|Total duration of Ph.D Degree||3 years|
|First extension approved by Director Research with full imbursement||1 year|
|Second extension approved by Director Research with full fee imbursement||1 year|
|After 5 Years Re-registration is required|
Thesis may be submitted one year after Synopsis approval from ASRB.
Minimum period of a full time Ph.D (including course work) should not be less than 3 years.
|01||Total No. of Credit Hours||130 – 136|
|02||Semester Duration||16-18 weeks|
|03||Course Duration||8 Semester (4 years)|
|04||Number of Summer Session||1in one academic year|
|05||Course Load per Semester for Regular Full-time Students||15-18 Credit Hours|
|01||Semester Duration||16- 18 weeks|
|02||Course Duration||2 years|
|03||Number of Regular semesters||4|
|04||Number of Summer Sessions||1in one academic year|
|05||Course Load per Semester||9–12 Credit Hours|
|01||Course Work||18 Credit hours|
|02||Research / Thesis|
3.1 Minimum Credit for the completion of a Degree Program
A detail of minimum credit hours and semesters for each discipline is given below
Sr.#ProgramMin Credit HoursSemesters
3.2 Credit Transfer Policy
GCWUS accepts credit transfer requests of students from other HEC recognized Universities. A kind of holistic assessment, based on consideration of the following is employed by GCWUS in this regard, for suitability of the credit transfer:
The number of seats available for admission in the 1stsemester for each Academic year/session and other requirements regarding eligibility of candidates for admission shall be such as announced by the University through the University Admission Policy amended from time to time. Unless otherwise provided in the relevant prospectus, admission shall be made strictly on the basis of academic record and admission test to be conducted by the university.
For a prolonged/ extraordinary leave of more than one semester, the student shall apply for leave with a valid reason approved by the program Director. Leave application shall be submitted before a semester starts. The student will not have to pay any charges during leave. Leave is valid for two semesters. After the two semesters, the student shall rejoin, register in courses and continue studies, failing which her admission shall be cancelled automatically, without any prior information/ intimation.
Each teacher shall maintain his/her course file comprising the following:-
Grades given to a student in each course shall be of two types:
|01||85 and above||4.00||A+|
|02||80 – 84||3.66||A|
|03||75 – 79||3.33||B+|
|04||70 – 74||3.00||B|
|14||No Grade||reported 0||N|
2. Grade Point Average
The academic rating of a student shall be calculated on the basis of the Grade Point Average. The Grade Points obtained by a student in each course shall be multiplied by the number of credit hours specified for that course and then the Grade Point Average (GPA) shall be calculated. e.g.,
Sr.#Course NoCredit HoursGradeGrade PointTotal GradePoints
Cumulative Grade Points 27.00
Total Credit Hours 12
Grade Point Average 2.25
3) Cumulative Grade Point Average
Semester Grade Point Average (GPA) and Cumulative Grade Point Averages (C. GPAs) will be calculated using the following relationships:
GPA = Sum over Courses in Semester (Course Credit Hours X Grade Point Earned) / Total Semester Credit Hours
CGPA = Sum over all taken Courses in all Semesters(Course Credit Hours X Grade Point Earned) /
Total Credit Hours Taken in all Semesters
The evaluation of the students shall be done by following assessment methods for each course during each Semester. These shall be termed.
III. Final Term Examination
IV. Distribution of Marks for each Course
The distribution of marks (weightage of grade) in semester will be as follows: For courses where laboratory Practical is not involved:
*Assignment for the course/s where only practical work is involved shall include usual assignment, individual/ group tasks and mini projects.
**Semester examination for the course/s where only practical work is involved shall include written as well oral examination decided by the concerned teacher, and individual/group project.
V. Promotion Rules
VI. Paper Viewing
These Regulations can be amended/altered by the Academic Council and when ever the need be, new Regulations can also be added.
Government College Women University, Sialkot publishes a schedule of complete academic year for its fall, spring and summer semesters for the convenience of students and Faculty Members mentioning the following:
Students are responsible to meet the requirement and deadline published for each semester in the academic calendar of the university. Students will also be expected to know and adhere to the rules, regulations, course loads, prerequisites, and policies of the university, as well as those of the departments / institutes in which they are enrolled.
Sr.#Fall- 2016Holidays1st, 3rd, 5th & 7th Semester of BS AND 1st, 3rd Semester Of MA/M.Sc.
|01||Semester Duration / Commencement of Classes||
|02||Semester Freeze||2 Weeks, after the commencement of classes|
|03||Ashura Holidays||11-12 October, 2016|
|04||Iqbal`s Day||09 November, 2016|
|05||Date of Semester Fee Submission||22 November, 2016|
|06||EidMilad-un-Nabi (PBUH) Holiday||12 December, 2016|
|07||Mid Term Examinations||09-17 December, 2016 (17 Dec. Sat. on)(after 8 weeks of studies)|
|08||Restart of Classes after Mid||19 December,2016|
|09||Last Date to upload Mid Term Marks||23 December, 2016|
|10||Quaid- e- Azam Day||25 December, 2016|
|11||Winter Holidays||26-30 December,2016|
|12||Kashmir Solidarity Day||05 February, 2017|
|13||Last Date to upload Attendance||15 February, 2017|
|14||Last Date of Classes||17 February, 2017 (after 8 weeks of studies)|
|15||Exam Break||18-19 February, 2017|
|16||Final Term Examinations||20 February-2March, 2017|
|17||Semester Break||3-5 March, 2017|
|18||Last Date to upload Sessional and Final Term Marks||09 March, 2017|
|19||Result Notification Date||17 March, 2017|
Sr.#Spring – 2017Holidays2nd, 4th, 6th, 8th Semester of BS AND 2nd, 4th Semester Of MA/M.Sc.
|01||Semester Duration||06 March,2017-3August, 2017|
|02||Commencement of Classes||06 March, 2017|
|03||Semester Freeze||2 Weeks, after the commencement of classes|
|04||Last date of Semester Fee Submission||20-24 March, 2017|
|05||Pakistan Day||23 March, 2017|
|06||Summer Registration||After two weeks of notification of result of Fall.|
|07||Mid Term Examinations||24 April-29April,2017 (29 April Sat. on )|
|08||Labour Day||01 May, 2017|
|09||Restart of Classes after Mid Term Examinations||02 May, 2017|
|10||Last date to upload Mid Term Marks||08 May, 2017|
|11||Last Date of Classes before Ramadan||25 May, 2017|
|12||Ramadan Break||29 May- 23June,2017|
|13||Eid-ul-Fitr Break||24-26 June,2017|
|14||Restart of Classes after Ramadan||03 July, 2017|
|15||Last Date Of Classes||26 July, 2017|
|16||Final Term Examinations||28 July- 9 August, 2017|
|16||Independence Day||14 August, 2017|
|16||Last Date to upload Sessional and Final Term Marks||22 August, 2017|
|16||Result Notification Date||05 September, 2017|
|01||Commencement of Classes||11 August, 2017|
|02||Mid Term Exams||21-23 August, 2017|
|03||Hajj & Eid-ul-Azha Break||1-4 September, 2017|
|04||Final Examination||6-8 September,2107|
|05||Result Notification Date||09 October,2017|
The evaluation of teacher is mandatory because there is very little control over the teacher when she is in the classroom. The evaluation will be done in the last week of the semester without the presence of the teacher so as to maintain impartiality by Quality Enhancement Cell. The evaluation will be shared with the concerned teacher for her improvement/knowledge. Evaluation done by the students will completely be anonymous, i.e., the students will not be required to indicate their names, roll numbers, registration numbers and/or any other student .
The course instructor will report unfair means cases in quizzes and mid semester examinations to the Unfair Means Committee within one week for necessary action as under:
Any candidate detected in giving or receiving assistance, or found guilty of copying from any paper, book or note, or allowing any other candidate to copy his answer book, or using, or attempting to use these or any other unfair means, will be dropped from the program not exceeding two semesters.
UMCs in the final examinations will be handled by the office of the Controller of Examinations, Government College Women University, Sialkot.
If a student fails to attend any lecture during the first four weeks after the commencement of the semester as per announced schedule, her admission shall stand cancelled automatically without any notification..
There will be two regular semesters (Fall and Spring) in an academic year. Each semester will be spread over 16-18 weeks (inclusive of exams).
GCWU Sialkot has a 3 member Committee headed by a senior faculty member to redress the grievances of the students about any course instructor or grades or for any other issue.
A student must approach the Head of the Institute for a grievance on grade within 5 days of the receipt of the grade. The Head of the University/ Department shall forward the grade grievance to a 3 member committee and it will be mandatory on the Committee for hearing both sides (student and the instructor), and will give a final decision within 5 days or before the start of registration for the new semester whichever comes early. The decision of the Committee will be final.
A Departmental Committee headed by the Chairperson / Senior Faculty Members will be constituted to check randomly a few papers of the final semester examination for uniformity of scoring & covering of the course content.
Non-Muslim students are exempt from taking Islamic Studies which is a core course for BS (Honors) students. They may select Values and Ethics instead. To register for it, they will be required to fill in Add/Drop form
Absence from examination is permissible only in extreme situations beyond the control of the student. Serious illness of the student or death in the immediate family is regarded as a legitimate reason for scheduling a make-up exam.
The request for scheduling a make-up exam must be made by the student or someone on her behalf, on the Make-up Exam petition Form which must be submitted to the SSC, along with other required documents, within three working days of missing the exam. Medical Certificate (In case of illness) of private hospital will not be entertained. The SSC will then direct the case to the concerned instructor.
For make-up exams, there will be a default penalty of 20% grade reduction in that component of the grade. Make-up exam (s) can be substituted by an ‘average score’ in consultation between the instructor and the HOD/Dean.
The make-up exam must be taken within two weeks of the original exam with a maximum extension of up to one month. This will be coordinated by the SSC in consultation with the instructor (s).
The Students involved in extracurricular activities, arranged by societies or other Institutions, need to get prior permission from the HOD/Director in case they would miss a quiz or an exam.
Private arrangement for make-up examination between a student and a teacher is not allowed. The Student who misses a Scheduled make-up exam will not be given a second chance. Make up exam policy implies only on Mid Term Exams, there will be no make-up for Final Term Exams.
Advance studies and research board is authorized to permit the change of supervisor.